Availability & Leave
Staff profiles, recurring rules, conflict detection, and approval workflows.
What you get
Included in every plan, no extra cost.
Staff set availability profiles with day/time preferences and exclusions
Recurring rules (e.g., unavailable every Monday) with exception dates
Automatic conflict detection: system warns if assigning staff on leave or unavailable
Leave approval workflow with pending/approved/rejected states and email notifications
Analytics showing leave trends, peak blackout periods, and utilisation rates
How it works
Three simple steps to get started.
Set Profiles
Staff specify preferred days, times, and recurring unavailability (e.g., university on Tuesdays).
Request Leave
Staff submit leave requests with dates and reason. Admins receive email alert.
Auto-Detect Conflicts
When assigning shifts, planner shows red flag if staff is on leave or marked unavailable.
Security & Compliance
Enterprise-grade protection built in
- Leave reasons visible only to managers (not peers)
- Approval history tracked with timestamps and approver names
- Export leave balances and utilisation to CSV (GDPR audit-ready)
- Retention: leave records kept for 6 years (UK employment law compliance)
- Anonymised reporting: aggregate trends without individual PII
Plan Availability
All availability and leave features are included in every plan. No limits on leave requests or profile complexity.
Frequently asked questions
Everything you need to know about Availability & Leave.
No. Staff see only their own profiles. Managers with READ permission on STAFF see availability for planning purposes.
Planner shows a red flag with conflict details. You can override (system logs your decision) or choose another staff member.
Not automatically. You can manually note accruals in staff profiles. Auto-accrual tracking is a planned feature for 2026.
Yes. Use 'Blackout Periods' to mark dates where no shifts can be created (e.g., Christmas closure, company event).
Ready to get started?
Book a demo to see how this feature can transform your staffing operations.