Complete Platform

Everything you need to manage event staff

From compliance tracking to client approvals, talent matching to automated reminders—EventOn PRO handles every aspect of event workforce management.

Core Features

Included in every plan

No hidden costs. All core features are available from day one, regardless of plan tier.

Included

Compliance Vault

Store staff documents safely, get reminders before they expire, and stay audit-ready.

  • Staff upload right-to-work, DBS, and training certificates from their phone
  • Get email reminders before documents expire—30 days, 7 days, and 1 day before
  • Stop non-compliant staff from being assigned to shifts
  • +2 more...
Included

Client Portal

Give clients their own login to approve staffing and download reports.

  • Clients approve or decline shifts with one click
  • Branded PDF statements and invoices with your logo
  • Schedule automatic report delivery
  • +2 more...
Included

Availability & Leave

Staff profiles, recurring rules, conflict detection, and approval workflows.

  • Staff set availability profiles with day/time preferences and exclusions
  • Recurring rules (e.g., unavailable every Monday) with exception dates
  • Automatic conflict detection: system warns if assigning staff on leave or unavailable
  • +2 more...
Included

Talent Matching

Multi-factor scoring for smart candidate recommendations with explainable rankings.

  • Ten weighted scoring factors: skills, reliability, proximity, experience, and more
  • Fairness guardrails prevent over-assignment to top performers
  • Explainable rankings: see why each candidate was scored high or low
  • +2 more...
Included

Attendance Reminders

Automated shift reminders, late alerts, and real-time notifications.

  • T-24h and T-2h automated reminders via email, WhatsApp, or push notification
  • Late nudges: if staff hasn't checked in 10 minutes after shift start, send alert
  • Admin alerts: notify managers when staff is late, absent, or checks out early
  • +2 more...
Included

Contracts & E-Sign

Templated contracts with merge fields, secure signing links, and status tracking.

  • Contract templates with merge fields (name, rate, dates, terms)
  • Branded PDF generation with your logo and colours
  • Secure e-sign links via email (no DocuSign/HelloSign fees)
  • +2 more...
Included

Calendar Sync

Two-way calendar integration with Google Calendar and Microsoft 365.

  • OAuth 2.0 connection to Google Workspace and Microsoft 365
  • Two-way sync: EventOn shifts appear in staff calendars automatically
  • Busy slot detection: system warns if assigning staff with calendar conflicts
  • +2 more...
Included

API & Webhooks

RESTful API and webhook notifications for custom integrations and automation.

  • RESTful API with JWT authentication and rate limiting (100 req/hour)
  • Webhook events: shift.assigned, shift.completed, invoice.approved, and more
  • HMAC-SHA256 signed webhooks for secure payload verification
  • +2 more...
Included

Recruitment

Attract and onboard new staff with your own branded application portal and training modules.

  • Embeddable apply widget for your website (no coding needed)
  • Custom hiring pipelines: applied → screened → interviewed → offered → enrolled
  • Training modules with videos and quizzes to get new starters ready
  • +3 more...
Included

Taxi Planner

Organise staff transport with route planning, grouped pickups, and easy dispatch to taxi providers.

  • Import pickup addresses from a spreadsheet and group staff by location
  • Route optimisation to save time and reduce transport costs
  • Generate run sheets for taxi companies (PDF or email)
  • +2 more...

Add-ons

Extend your platform

Optional extras to supercharge your workflow. Enable only what you need, pay only for what you use.

Add-on

AI Copilot

Let AI help you build rotas faster with smart suggestions and clash detection.

  • Draft complete rotas based on your event needs and staff availability
  • Automatically spot clashes like double-bookings or compliance issues
  • Get replacement suggestions when staff cancel (ranked by who's best suited)
  • +2 more...
Add-on

Accounting Integrations

Sync your invoices and payroll directly to Xero, QuickBooks, or Sage—no manual data entry.

  • Connect securely to Xero, QuickBooks, or Sage with one click
  • Approved shifts automatically become invoices in your accounting system
  • Export payroll data in the right format for your provider
  • +2 more...
Ready to get started?

See EventOn PRO in action

Book a personalised demo and discover how EventOn PRO can streamline your staffing operations.

Features & Add-ons - Staff Scheduling Platform | EventOn PRO | EventOn PRO