Compliance Vault
Store staff documents safely, get reminders before they expire, and stay audit-ready.
What you get
Included in every plan, no extra cost.
Staff upload right-to-work, DBS, and training certificates from their phone
Get email reminders before documents expire—30 days, 7 days, and 1 day before
Stop non-compliant staff from being assigned to shifts
See at a glance who needs to renew what
Export everything for audits
How it works
Three simple steps to get started.
Staff Upload Documents
Staff take a photo or upload a file from their phone. You get a notification to review it.
Get Reminded Before Expiry
The system tracks expiry dates and sends reminders before anything runs out.
Stay Compliant Automatically
When you're building a rota, you'll see warnings if someone's documents have expired.
Security & Compliance
Enterprise-grade protection built in
- Documents stored securely with encryption
- Control who can view and approve documents
- Full history of who did what and when
- Set how long documents are kept after staff leave
- GDPR compliant with automatic data deletion
Plan Availability
Compliance Vault is included in all plans. No extra charge for document storage.
Frequently asked questions
Everything you need to know about Compliance Vault.
Right-to-work (passports, visas), DBS checks, training certificates, food hygiene, health and safety—plus any custom document types you need. PDFs and images up to 10MB.
Yes. Set reminders at whatever intervals work for you—60 days out, 14 days, 3 days, whatever you need.
You decide: show a warning so you can follow up, or block the assignment entirely. Set this per document type.
90 days by default, but you can set anywhere from 30 to 365 days. After that, files are securely deleted.
Ready to get started?
Book a demo to see how this feature can transform your staffing operations.