Rota Planning
Build rotas quickly, see who's available, and get manager approval—all in one place.
Built for caterers and staffing agencies
Staff scheduling made simple
Plan rotas, track time, and get payroll-ready exports—without the spreadsheet chaos.
GDPR-aware
Role-based access, retention controls, UK/EU data residency.
ISO-27001 roadmap
Formal certification programme in progress with quarterly audits.
97%
rota accuracy after 60 days
4.6 hrs
admin time saved each week
AI Copilot
"Each rota adjustment includes a plain-language rationale, highlighting policy checks, availability, and cost impact for total transparency."
The Challenge
Still juggling spreadsheets? There's a better way
Scattered communication
Shift confirmations spread across texts, emails, and spreadsheets—someone always gets missed.
Friday payroll panic
Hours wasted matching timesheets to rates, chasing missing sign-offs, fixing errors.
Last-minute changes
Staff drop out, venues change numbers—and there's no clear record of what happened.
Compliance worries
Right-to-work documents, training records—are they up to date? Where even are they?
The Solution
How EventOn Helps
Everything in one place
Build rotas, confirm shifts, and track changes—all in one system that everyone can access.
Get client sign-off fast
Send branded confirmations to clients and get their approval in minutes, not days.
Track time accurately
GPS and photo check-ins mean you always know who turned up—even at venues with poor signal.
Payroll exports in seconds
Export hours, rates, and totals by client or event. Ready for your payroll provider.
Everything you need
All the tools to plan shifts, track time, and keep everyone on the same page.
Time & Attendance
Staff check in with GPS or a photo. You get accurate timesheets ready for payroll.
Reports & Exports
See hours, costs, and performance at a glance. Export to CSV or schedule automatic reports.
Staff Portal
Staff accept shifts, update availability, and sync to their calendar—from any device.
Client Portal
Clients view their events, approve staffing, and download statements—no chasing required.
Compliance Vault
Store right-to-work documents, track expiries, and get reminders before certificates run out.
Recruitment
Attract new staff with your own application portal and get them job-ready with training modules.
Taxi Planner
Organise staff transport with route planning, grouped pickups, and run sheets for taxi providers.
Optional add-ons
Extra features when you need them. Turn them on whenever you're ready.
AI Copilot
Let AI help you build rotas faster. Get smart suggestions with clear explanations for every choice.
Included in Growth plan, or add to Starter
Accounting Integrations
Sync invoices and payroll directly to Xero, QuickBooks, or Sage. No more manual data entry.
Xero, QuickBooks, Sagefrom £30/mo
Works with tools you already use
Connect to your calendar, accounting software, and more.
Calendar Sync
Shifts appear in Google Calendar or Microsoft 365 automatically. Staff always know what's coming up.
Accounting Software
Export payroll-ready files or sync directly to Xero, QuickBooks, or Sage.
API & Webhooks
Build custom integrations with our API. Get notified when things happen with webhooks.
Simple Pricing
Simple, transparent pricing
Start small or go big. Switch plans as you grow.
Starter
£249/mo
Perfect for growing agencies ready to move beyond spreadsheets.
- Up to 200 active staff
- Rota planning and approvals
- Time and attendance tracking
- Staff and client portals
- Recruitment and training modules
- Taxi planner
- Email support
Growth
Custom
For larger operations needing more power and dedicated support.
- Unlimited staff and locations
- Everything in Starter
- AI Copilot included
- Dedicated account manager
- Priority support
Customer Stories
Trusted by catering and staffing teams across the UK
“EventOn gives us a single source of truth for rotas. Finance, operations, and venue managers can finally work from the same page.”
“Getting client sign-off used to take days. Now it happens in minutes, and we have a proper audit trail for compliance.”
“We used to spend Friday afternoons matching timesheets to invoices. EventOn does it automatically.”
Enterprise Security
Your data is safe with us
Built with security and privacy at the core.
- GDPR compliant—we only keep what we need and delete it when we should
- Control who sees what with role-based permissions
- Working towards ISO 27001 certification
- Full audit trail so you can see exactly what happened and when
Have Questions?
Common questions
Yes. Upload a spreadsheet, match the columns to EventOn fields, and you're ready to go. You can also save templates for future imports.
No app download needed. EventOn works in any web browser on phone, tablet, or computer. Staff can add it to their home screen for quick access.
Copilot suggests who to assign to shifts based on availability, location, skills, and past performance. Every suggestion comes with a clear explanation so you know why someone was recommended.
No. Clients only see hours worked and totals. Pay rates and internal notes are never visible to clients.
Export to CSV in formats ready for Sage, Xero, QuickBooks, and most payroll providers. You can also schedule automatic exports.
The Starter plan is month-to-month—cancel anytime. Growth plans are billed annually and include dedicated onboarding support.
Use our recruitment tools to collect applications, run training quizzes, and gather documents like right-to-work. When they pass, their staff profile is created automatically.
Get Started Today
Ready to keep every event staffed?
Book a guided demo and see how quickly your team can say goodbye to spreadsheet chaos.